NEW: See our guide to working remotely.
(Includes step by step instructions for access to staff systems)
The best way to access staff systems is via the new Staff Portal.
Or cut and paste the URL: staff.smtafe.wa.edu.au(opens in a new tab)
Use your staff ID and current single sign on password when prompted to access.
Use the staff portal to access:
- Webmail (Office 365)
- ESS - process and check your leave and pay
- PayCerts - check and approve pay for your staff
- OneDrive - your files stored in the cloud
- Jota - bulk printing service
- and much more
Direct access to other systems
If you are having trouble logging into Office 365, please remember your login details are your Staff ID, and your current single sign on password.
If you have forgotten your password, use the 'Password Manager' to reset your password:
You will then be able to reset your password to gain access to Office 365 and Staff Portal.
If you have changed your verification email address or phone number you may find it handy to update them first, before using the Password Manager reset link above, go here first:
If you have not yet migrated to Office 365, you should continue to use the instructions below:
If you have any issues with password resets, please contact ICT Helpdesk for assistance.
Did you know you can access your work files from home? South Metropolitan TAFE uses VMWare View to allow staff access to our systems and files.
Download the software first:
- Visit https://my.vmware.com/web/vmware/details?downloadGroup=CART21FQ1_WIN_542&productId=863&rPId=45510(opens in a new tab)
- Install the downloaded client software, for server name use view.smtafe.wa.edu.au
- Reboot your computer
Then launch VMWare:
- On your Windows Shortcut bar click the Start button in the bottom left corner
- Scroll down to the VMware Horizon Client click on the Start Menu
- Click on new server
- Enter view.smtafe.wa.edu.au at the screen presented
- Click Connect
- Enter your Staff ID and password, the same details you use to login to the staff network
- Click login
Our licencing model allows staff to run Office 365 from up to 5 devices, including home computers, tablets and phones. Use the instructions above to login to Office365.com, then see the button at top right for downloading programs to your device.
Adobe Creative Cloud
If you have a staff login for Adobe Creative Cloud, you can use it at home for up to three devices including home computers, tablets and phones.
Sign in using your SM TAFE email address and password to download.
From 11 January 2021, staff using the Horizon View Remote Access solution will need to complete the login process using Multi-Factor Authentication. For this system MFA applies in all situations regardless of location or device.
For any staff who have configured Multi-Factor Authentication to use the Desk phone option, you are advised to change this to use the Microsoft Authenticator app.
If you are working remotely, you will need to make a service desk request for support to change your desk-phone authentication to the app. Access service desk remotely by logging into the Staff Portal(opens in a new tab) .
To setup Multi-Factor Authentication using the Microsoft Authenticator app please see the MFA guide (332 KB) (PDF document - opens in a new tab) .
See our step by step guide below for how to change the method of your multi-factor authentication.